Selectmen Meeting Minutes
Town of Mount Desert
Board of Selectmen
Agenda
Organizational Meeting
Tuesday, May 2, 2017
Location: Kelley Auditorium, Mount Desert Elementary School,
8 Joy Road, Northeast Harbor
Present were: Chairman Macauley, and Selectmen Dudman, Hart, Mooers, and Littlefield.
Town Manager Durlin Lunt, Town Clerk Claire Woolfolk, Public Works Director Tony Smith, Treasurer Kathryn Mahar, Harbormaster John Lemoine, Tax Collector Lisa Young, and members of the public were also in attendance.
I. Call to order at 11:00 p.m.
Chairman Macauley called the meeting to order at 11:08pm.
II. Election of Officers
The following were nominated and elected to office:
• Chairman – John Macauley
• Vice Chairman – Matthew Hart
• Secretary – Wendy Littlefield
MOTION: Selectman Dudman moved, with Selectman Hart seconding, to approve the slate of officers as nominated. Motion approved 5-0.
III. Minutes
a. Approval of Minutes from April 18, 2017
MOTION: Selectman Dudman moved, with Selectman Hart seconding, to approve the Minutes as presented. Motion approved 3-0-2 (Mooers and Littlefield in Abstention).
IV. Appointments/Recognitions/Resignations
a. Re-Assign current Recycling Attendant Sam Walker as Summer Packer Truck Helper for the MSW collection season at a rate of $14.70 per hour effective June 12, 2017
MOTION: Selectman Dudman moved, with Selectman Hart seconding, to approve the Re-Assignment of Recycling Attendant Sam Walker as presented. Motion approved 5-0.
b. Appoint Dennis Shubert to the Investment Committee
MOTION: Selectman Hart moved, with Selectman Dudman seconding, to appoint Dennis Shubert to the Investment Committee as presented. Motion approved 5-0.
V. Consent Agenda
a. Thank you from Mr. Derf McKeeton for the hard-working Public Works employees on the Spring Clean-up Project
b. Congratulations to Lisa Young for being approved by the MMTCTA as a Certified Treasurer
c. MRC Newsletter, April 2017
MOTION: Selectman Mooers moved, with Selectman Hart seconding, approval of the Consent Agenda as presented. Motion approved 5-0.
VI. Selectman’s Reports
There were no Selectman’s Reports presented.
VII. Old Business
a. Designation of Parking Spaces to be used by the Mobile Vendors under the Sale of Food and Merchandise Ordinance
A plan showing where the space was proposed was presented. If the vendors park in the outside parking area (marked in blue on the aerial photo included in the packet) with their windows facing the sidewalk, it will eliminate the need for customers to be in the street. Being in the outer circle, the vendors won’t take parking spaces needed by those working on the harbor.
MOTION: Selectman Dudman moved, with Selectman Littlefield seconding, to approve the designation of parking spaces to be used by the Mobile Vendors under the Sale of Food and Merchandise Ordinance as presented. Motion approved 5-0.
b. Re-motion to transfer the unspent balance of $11,094.19 in the Police Security Detail Account #2140170-40445 to the General Fund and lapse into Fund Balance June 30, 2017
MOTION: Selectman Hart moved, with Selectman Dudman seconding, approval to transfer the unspent balance of $11,094.19 in the Police Security Detail Account #2140170-40445 to the General Fund and lapse into Fund Balance Jun 30, 2017 as presented. Motion approved 5-0.
c. Consideration of traffic calming measures throughout town in response to citizen concerns
The traffic calming measures were explained to be temporary speed bumps, as well as better crosswalk signage in Somesville. The speed bumps can be removed in the winter. Public Works Director Smith has worked to procure two speed bumps cost-free from the DOT to be used in Seal Harbor. Police Chief Willis felt the Board should vote to set a limit on the measures. He felt there could be numerous requests for speed bumps. Chief Willis felt that using two this year would provide a good demonstration of how they work.
Selectman Mooers inquired if the police department would be leaving an officer in Somesville to prevent speeding. It was noted there would not be an officer in Somesville for this purpose.
MOTION: Selectman Dudman moved, with Selectman Hart seconding, to authorize Police Chief Willis and Public Works Director Smith to implement traffic calming measures, including two speed bumps and crosswalk signage, as described in the memo from Public Works Director Smith to Town Manager Lunt dated April 28, 2017, and other measures that might become apparent to them through the summer season, as presented per the April 28, 2017 memo from Public Works Director Tony Smith. Motion approved 5-0.
d. Consideration of business associated with the proposed solar panel array at the highway garage
MOTION: Selectman Dudman moved, with Selectman Mooers seconding, to authorize Public Works Director Tony Smith to provide the Revision agreement to legal counsel for their review as presented per the April 28, 2017 memo from Public Works Director Tony Smith. Motion approved 5-0.
MOTION: Selectman Dudman moved, with Selectman Mooers seconding, to authorize Public Works Director Tony Smith to execute the agreement with Revision and get the project underway provided the legal review does not recommend substantive changes that need to be made; otherwise, the agreement will not be executed and will be brought to the Board of Selectmen for discussion, as presented per the April 28, 2017 memo from Public Works Director Tony Smith. Motion approved 5-0.
e. Consideration of business associated with the proposed LED streetlight conversion project
MOTION: Selectman Mooers moved, with Selectman Hart seconding, to award the LED streetlight conversion project to RealTerm Energy at a cost of $118,940.00, as presented per the April 28, 2017 memo from Public Works Director Tony Smith. Motion approved 5-0.
MOTION: Selectman Mooers moved, with Selectman Hart seconding, to authorize Public Works Director Tony Smith to execute the agreement with RealTenn Energy on behalf of the Town as presented per the April 28, 2017 memo from Public Works Director Tony Smith. Motion approved 5-0.
MOTION: Selectman Mooers moved, with Selectman Hart seconding, to include a $17,841.00 contingency amount in the project for a total authorized project cost of $136,781.00 rounded to $137,000.00 which includes both the RealTemi Energy costs and the contingency as presented per the April 28, 2017 memo from Public Works Director Tony Smith. Motion approved 5-0.
f. Consideration of business associated with the proposed reconstruction of a portion of Route 198 with the DOT under their Municipal Project Initiative program
It was noted that there was lengthy discussion regarding the reason the State was not paying for the entirety of the project at Town Meeting.
MOTION: Selectman Mooers moved, with Selectman Hart seconding, to authorize Public Works Director Tony Smith to execute the MPI agreement with DOT that commits the Town to the reconstruction of a portion of Route 198 on a 50%-50% DOT-Town cost share basis as presented per the April 28, 2017 memo from Public Works Director Tony Smith. Motion approved 5-0.
MOTION: Selectman Mooers moved, with Selectman Hart seconding, to authorize Public Works Director Tony Smith to execute an agreement with G.E Johnston & Associates, Consulting Civil Engineers of Southwest Harbor at a cost of $149,000.00 for them to provide the Town professional design, construction administration and inspection services for the project effective at a mutually agreed upon date after the Town has confirmation of obtaining project bond funding, as presented per the April 28, 2017 memo from Public Works Director Tony Smith. Motion approved 5-0.
VIII. New Business
a. Jean and Ordway Burden – Tax Club Issue
MOTION: Selectman Dudman moved, with Selectman Mooers seconding, to approve forgiveness as presented. Motion approved 5-0.
b. Elmer Beal Jr./D.B.A. Burning Tree Restaurant Request for Liquor License Renewal
MOTION: Selectman Hart moved, with Selectman Dudman seconding, approval of Mr. Beal’s Request for Liquor License Renewal as presented. Motion approved 5-0.
c. Downeast Pilates LLC DOT Signage Request
MOTION: Selectman Dudman moved, with Selectman Mooers seconding, to approve the Downeast Pilates LLC DOT Signage Request as presented. Motion approved 5-0.
d. Annual Policy on Treasurer’s Disbursement Warrants for Employee Wages and Benefits
MOTION: Selectman Dudman moved, with Selectman Hart seconding, approval of Annual Policy on Treasurer’s Disbursement Warrants for Employee Wages and Benefits as presented. Motion approved 5-0.
e. Annual Policy on Treasurer’s Disbursement Warrants for State Fees
MOTION: Selectman Dudman moved, with Selectman Hart seconding, approval of Annual Policy on Treasurer’s Disbursement Warrants for State Fees as presented. Motion approved 5-0.
f. Annual Policy on Disbursement of Municipal Education Costs
MOTION: Selectman Hart moved, with Selectman Dudman seconding, approval of Annual Policy on Disbursement of Municipal Education Costs as presented. Motion approved 5-0.
g. Annual Policy on Application of Payments to Unpaid Taxes
MOTION: Selectman Dudman moved, with Selectman Hart seconding, approval of Annual Policy on Application of Payments to Unpaid Taxes as presented. Motion approved 5-0.
h. Annual Policy on Reimbursement (Code Enforcement Officer Permits)
MOTION: Selectman Hart moved, with Selectman Dudman seconding, approval of Annual Policy on Reimbursement (Code Enforcement Officer Permits) as presented. Motion approved 5-0.
i. Annual Policy Authorizing Town Manager and his Designee to sign BYOB and Off-Premises Catering Liquor License Applications on behalf of the Municipal Officers
Selectman Mooers asked when is the Board notified of such liquor licenses? It was noted the Board is usually not informed.
MOTION: Selectman Hart moved, with Selectman Dudman seconding, approval of the Annual Policy Authorizing Town Manager and his Designee to sign BYOB and Off-Premises Catering Liquor License Applications on behalf of the Municipal Officers as presented. Motion approved 5-0.
j. Annual Approval of Town Counsel
MOTION: Selectman Hart moved, with Selectman Dudman seconding, approval of Town Counsel as presented. Motion approved 5-0.
IX. Other Business
A. Such other business as may be legally conducted
Selectman Hart inquired if a sign approved during the non-binding resolution regarding Sanctuary Community status must be assigned a designated spot at this meeting. It was noted no sign was necessary as it was a non-binding resolution.
X. Treasurer’s Warrants
A. Approve & Sign Treasurer’s Warrant AP 1764 in the amount of $663,349.39
B. Approve Signed Treasurer’s Payroll, State Fees, & PR Benefit Warrants AP1762, AP1763, and PR1724 in the amounts of $2,698.25, $61,003.51, and $95,858.66, respectively
C. Acknowledge Treasurer’s School Board AP/Payroll Warrants 22 in the amount of $149,759.92
MOTION: Selectman Mooers moved, with Selectman Hart seconding, to approve and sign Treasurer’s Warrant AP 1764 in the amount of $663,349.39, approve signed Treasurer’s Payroll, State Fees, & PR Benefit Warrants AP1762, AP1763, and PR1724 in the amounts of $2,698.25, $61,003.51, and $95,858.66, respectively, and acknowledge Treasurer’s School Board AP/Payroll Warrants 22 in the amount of $149,759.92 as presented. Motion approved 5-0.
XI. Adjournment
MOTION: Selectman Mooers moved, with Selectman Hart seconding, to adjourn. Motion approved 5-0.
Meeting adjourned at 11.21 pm.
Respectfully Submitted,
Wendy Littlefield