Selectmen Meeting Minutes
Meeting date:
Monday, January 4, 2016
Town of Mount Desert
Board of Selectmen
Meeting Minutes
January 4, 2016
A meeting of the Board of Selectmen was held this date in the Meeting Room, Town Hall, Northeast Harbor, Maine.
Those present included: Chairman John Macauley; Selectmen Martha Dudman, Matt Hart, Tom Richardson, and Dennis Shubert; staff members Town Manager Durlin Lunt, Harbormaster John Lemoine, Fire Chief Mike Bender, Public Works Director Tony Smith, Treasurer Kathi Mahar, Town Clerk Claire Woolfolk, and recording secretary Heidi Smallidge; and members of the public.
I. Call to order at 6:00 p.m.
Chairman Macauley called the meeting to order at 6:00 p.m.
II. Executive Session
A. Pursuant to 1MRSA§405 (6)(D) Discussion regarding union negotiations
MOTION: At 6:00 p.m., Selectman Shubert moved, seconded by Selectman Macauley, to enter into Executive Session pursuant to 1 M.R.S.A. §405(6) (D) Discussion regarding union negotiations. The vote was unanimous in favor, 5-0.
MOTION: At 6:48 p.m. Selectman Shubert moved, seconded by Selectman Macauley, to close the Executive Session. The vote was unanimous in favor, 5-0.
Selectman Macauley called the regular meeting to order at 6:51 p.m.
III. Post Executive Session
A. Union negotiations, action if necessary
No action taken.
IV. Public Hearing(s)
No Public Hearings were scheduled.
V. Minutes
A. Approval of minutes from December 21, 2015 meeting
MOTION: Selectman Richardson moved, seconded by Selectman Hart, to approve the minutes from the December 21, 2015 meeting. The vote was in favor, 4-0-1. (Shubert in abstention)
VI. Appointments/Recognitions/Resignations
A. Confirm Matthew Woolfolk as part-time winter help for the marina at $12.00 per hour
MOTION: Selectman Shubert moved, seconded by Selectman Hart, to confirm the appointment of Matthew Woolfolk as part-time winter help for the marina at $12.00 per. The vote was in favor, 5-0.
B. Confirm Appointment of Dennis Kiley to the Sustainability Committee
MOTION: Selectman Dudman moved, seconded by Selectman Richardson, to confirm the appointment of Dennis Kiley to the Sustainability Committee. The vote was in favor, 5-0.
VII. Consent Agenda (These items are considered routine, and therefore, may be passed by the Selectmen in one blanket motion. Board members may remove any item for discussion by requesting such action prior to consideration of that portion of the agenda.)
A. On-Call Firefighters Proposed Compensation System Change
B. Annual Maine Municipal Association Workers Compensation Fund Membership Report
C. Hancock County Commissioners Meeting Minutes September 1, 2015 and December 11, 2015
MOTION: Selectman Shubert moved, seconded by Selectman Richardson, to accept the Consent Agenda as presented. The vote was in favor, 5-0.
VIII. Selectmen’s Reports
No Selectmen’s Reports were presented.
IX. Old Business
- Authorization to Enter into Contract for Proposed Regional Fire Training Facility with Bar Harbor, Southwest Harbor, and Tremont Fire Departments
Discussion ensued with regard to the water supply at the facility, and the organizational structure of the group, building and operation costs, management and sustainability. Chief Bender noted the initial contract was for creating a building layout, conceptual plan, reviewing permitting issues, and meeting with the Trustees and fire chiefs for goal setting for the project.
MOTION: Selectman Richardson moved, seconded by Selectman Shubert, to Authorize Chief Bender to enter into a contract with Hedefine Engineering and the fire departments of Bar Harbor, Southwest Harbor, and Tremont for the proposed regional fire training facility taking the requested funds of $2000.00 from account number 1440330-52720. The vote was in favor, 5-0.
B. Garden Club Landscaping Proposal
Ellie Andrews presented the landscaping plan to the Board. She noted a number of contributions to the project. She requested $20,000.00 from the Town or Marina. Discussion ensued regarding maintenance and budgeting. It was determined that there was money available in the marina construction budget for the funds.
MOTION: Selectman Richardson moved, with Selectman Hart seconding, to draft a warrant article to accept the gifts. Motion approved 5-0.
C. Town Report Cover and Dedication
Discussion ensued regarding the Town Report Cover design and dedication. Selectman Dudman suggested the report be dedicated to Gunnar Hansen.
It was agreed to invite the Mount Desert elementary schools to submit artwork for the Town Report Cover. The pictures would have to be delivered to the Town in time for the first meeting in February, and the general theme of the pictures would be “Where We Live”.
X. New Business
A. Authorize Small Animal Clinic Contract for 2016
MOTION: Selectman Richardson moved, seconded by Selectman Hart, to Authorize Town Manager Lunt to renew the Small Animal Clinic Contract for 2016. The vote was in favor, 5-0.
B. Public Safety Budget Review
A review was made of the Public Safety Budget. Points of discussion included:
- Police Department workers compensation and retirement, on-call pay, computer software costs, ammunition costs, holiday compensation, and drug agent funding.
- Fire Department hiring of two full-time firefighters, on-call pay, and the incentive program.
- Street Lights.
- Dispatch.
- Generator system upgrade funds for the elementary school, as the community uses the school for emergency use in times of power outages.
No action was taken.
C. Such other business as may be legally conducted
There was no other business.
XI. Treasurer’s Warrants
A. Approve & Sign Treasurer’s Warrant AP1643 in the amount of $96,014.57, and AP1644 in the amount of $80,724.08
B. Approve Signed Treasurer’s Payroll, State Fees, & PR Benefit Warrants AP1641, AP1642, PR1626, and PR1627 in the amounts of $4,460.69, $1,981.00, $46,784.66, and $42,075.79, respectively
C. Acknowledge Treasurer’s School Board AP/Payroll Warrant 14 in the amount of $67,386.34
MOTION: Selectman Richardson moved, seconded by Selectman Dudman, to approve, sign, and acknowledge revised Treasurer’s Warrants A – C totaling $339,427.13. The vote was in favor, 5-0.
XII. Adjournment
The next regularly scheduled meeting is at 6:30 p.m., Tuesday, January 19, 2015 in the Meeting Room, Town Hall, Northeast Harbor
MOTION: At 7:51 p.m., Selectman Richardson moved, seconded by Selectman Hart, to adjourn the meeting. The vote was in favor, 5-0.
Respectfully submitted,
Matthew J. Hart, Secretary