Selectmen Meeting Minutes
Meeting date:
Tuesday, January 19, 2016
Town of Mount Desert
Board of Selectmen
Meeting Minutes
January 19, 2016
A meeting of the Board of Selectmen was held this date in the Meeting Room, Town Hall, Northeast Harbor, Maine.
Those present included: Chairman John Macauley; Selectmen Martha Dudman, Matt Hart, Tom Richardson, and Dennis Shubert; staff members Town Manager Durlin Lunt, Harbormaster John Lemoine, Fire Chief Mike Bender, Public Works Director Tony Smith, Treasurer Kathi Mahar, Assessor Kyle Avila, Town Clerk Claire Woolfolk, and Recording Secretary Heidi Smallidge; and members of the public.
I. Call to order at 6:00 p.m.
Chairman Macauley called the meeting to order at 6:00 p.m.
II. Executive Session
A. Pursuant to 1M.R.S.A. § 405(6) (E) Consultations with legal counsel regarding an Administrative Consent Agreement
B. Pursuant to 1MRSA§405 (6)(D) Discussion regarding union negotiations
MOTION: At 6:09 p.m., Selectman Shubert moved, seconded by Selectman Richardson, to enter into Executive Session pursuant to 1M.R.S.A. § 405(6) (E) Consultations with legal counsel regarding an Administrative Consent Agreement and 1MRSA§405 (6)(D) Discussion regarding union negotiations. The vote was unanimous in favor, 5-0.
MOTION: At 6:24 p.m. Selectman Shubert moved, seconded by Selectman Hart, to close the Executive Session. The vote was unanimous in favor, 5-0.
Selectman Macauley called the regular meeting to order at 6:30 p.m.
III. Post Executive Session
- Consent Agreement, action if necessary
Selectman Richardson moved, with Selectman Shubert seconding, to approve the consent agreement presented. Motion approved 5-0.
- Union negotiations, action if necessary
No action was taken.
IV. Public Hearing(s)
None Scheduled
V. Minutes
A. Approval of minutes from January 4, 2016 meeting.
MOTION: Selectman Dudman moved, seconded by Selectman Hart, to approve the minutes from the January 4, 2016 meeting. The vote was in favor, 5-0
VI. Appointments/Recognitions/Resignations
A. Resignation of Michael Shattow from the MDIHS Board of Trustees
Town Manager Durlin Lunt noted that Barry Stratton had agreed to step in as an interim MDIHS School Board member. It was agreed to discuss the issue at the end of the meeting under “Other Business”.
MOTION: Selectman Richardson moved, seconded by Selectman Hart, to accept with regret the resignation of Michael Shattow from the MDIHS Board of Trustees. The vote was in favor, 5-0.
VII. Consent Agenda (These items are considered routine, and therefore, may be passed by the Selectmen in one blanket motion. Board members may remove any item for discussion by requesting such action prior to consideration of that portion of the agenda.)
A. Department Reports: Wastewater, Public Works,
B. Sustainability Committee Minutes from January 6, 2016 meeting
C. Maine Service Centers Coalition Letter of January 7, 2016
D. MRC Memo Regarding Latest PERC Proposal of December 29, 2015
E. PERC Memo in Regarding MRC Board Memo of December 29, 2015 and Press Release of December 20, 2015
F. Warrant to Call Mount Desert Island Regional School System Alternative Organizational Structure Budget Meeting
Selectman Shubert requested Item B, “Sustainability Committee Minutes from January 6, 2016”, be discussed further. Selectman Shubert noted the Committee recommended switching streetlights to LED. Discussion ensued regarding the cost of the switch, where the money would come from, and the cost savings.
MOTION: Selectman Dudman moved, seconded by Selectman Hart, to accept the Consent Agenda as presented. The vote was in favor, 5-0.
VIII. Selectmen’s Reports
Chairman Macauley noted it was requested to discuss consideration of a Park Commission Representative for Otter Creek. It was suggested that Stephen Smith could act as an advisor or liaison between the Town and Acadia National Park. This position would focus on the issue of dredging the inner harbor.
No action was taken.
Discussion from the Warrant Committee ensued. Dirk Bradt requested the two proposed firefighter positions be made a separate item on the warrant article for discussion purposed. Discussion ensued regarding such an action.
Discussion was held regarding the Economic Development Committee and funding for a Town position of a consultant.
IX. Old Business
- Revise pay rate of BOS Recording Secretary to $13.50, retroactive to January 4, 2016.
Selectman Shubert opined that a recording secretary and written Minutes for Board of Selectmen meetings were not necessary. Discussion ensued.
MOTION: Selectman Dudman moved, seconded by Selectman Hart, to amend the pay rate of the BOS Recording Secretary to $13.50, retroactive to January 4, 2016. The vote was in favor, 5-0.
X. New Business
A. Shellfish Warden Enforcement
Victor Doyle reported that Shellfish Wardens are not writing up violations. He fears the DMR would take over the Town’s flats, essentially opening them to the public. Mr. Doyle proposed adding four more resident clam licenses, to give law-abiding diggers a larger presence. John Stanley confirmed that clam poaching in Mount Desert was extensive. Further discussion ensued. It was agreed the current shellfish wardens, clammers, and harbormaster should get together to discuss their options.
B. Acadia National Park Advisory Committee Meeting Report
Stephen Smith was not present to report.
C. Public Space Special Event Application: Northeast Harbor Marina Green/Northeast Harbor Sailing School (July 11, 12, & 13, 2016)
MOTION: Selectman Dudman moved, seconded by Selectman Hart, to approve the Special Event Application for Northeast Harbor Marina Green/Northeast Harbor Sailing School. The vote was in favor, 5-0.
D. Authorization to Solicit Bids for the LED Upgrade Project at the Mount Desert Fire Station #1 (Northeast Harbor)
MOTION: Selectman Hart moved, seconded by Selectman Dudman, to authorize the Fire Chief to solicit bids for the LED Upgrade Project at the Mount Desert Fire Station #1 (Northeast Harbor). The vote was in favor, 5-0.
E. Town of Mount Desert Banking Transition
MOTION: Selectman Hart moved, seconded by Selectman Dudman, to accept the list of bank information and signatories (attached to these minutes) as a formal transition of all the financial duties associated with the banking and Town Clerk transitions, effective January 1, 2016 as presented. The vote was in favor, 5-0.
F. Interim Valuation Adjustments
Kyle Avila presented the adjustments. No action was taken.
G. Revenue Budget Review
Town Manager Lunt presented the budget. A review was made. No action was taken.
H. Public Works Budget Review
Public Works Director Tony Smith presented the budget. No action was taken.
I. Such other business as may be legally conducted
Question regarding the requirement of Robert DeGennaro to be physically present for the Tan Turtle’s Public Hearings scheduled for February 1, 2016. It was agreed Mr. DeGennaro should call into the meeting, or send a representative.
Selectman Dudman moved, with Selectman Hart seconding, to appoint Barry Stratton as an interim MDIHS Board of Trustee member to a term expiring May 31, 2016. Motion approved 5-0.
XI. Treasurer’s Warrants
A. Approve & Sign Treasurer’s Warrant AP1647 in the amount of $440,704.24
B. Approve Signed Treasurer’s Payroll, State Fees, & PR Benefit Warrants AP 1645, AP1646, PR1628, and PR1629 in the amounts of $3,378.00, $68,305.41, $43,590.58, and $41,006.46, respectively
C. Acknowledge Treasurer’s School Board AP/Payroll Warrant(s) V#08 and 15 in the amounts of $23,388.59 and $59,313.57, respectively
MOTION: Selectman Richardson moved, seconded by Selectman Dudman, to approve, sign, and acknowledge Treasurer’s Warrants A – C totaling $679,686.69. The vote was in favor, 5-0.
XII. Adjournment
MOTION: At 7:40 p.m., Selectman Richardson moved, seconded by Selectman Dudman, to adjourn the meeting. The vote was in favor, 5-0.
Respectfully submitted,
Matthew J. Hart, Secretary
Town of Mount Desert
Treasurer’s Office
MEMORANDUM
TO: BOARD OF SELECTMEN
SUBJECT: Banking Transition
FROM: Kathryn A Mahar
DATE: January 4, 2016
PLEASE ACCEPT THE FOLLOWING LIST OF BANK INFORMATION AND SIGNATORIES AS A FORMAL TRANSITION OF ALL THE FINANCIAL DUTIES ASSOCIATED WITH THE BANKING AND TOWN CLERK TRANSITIONS, EFFECTIVE JANUARY 1, 2016:
Bar Harbor Banking & Trust Company
General Business Contacts:
Kathryn A Mahar (Continue), Durlin E Lunt Jr (add) and Lisa Young (add)
Online Access:
Jennifer McWain (delete), Joelle Nolan (delete), Kathryn A Mahar (continue),
and Lisa Young (add)
General Fund Checking – #77508066 – General Ledger account # 10100
Signatories: Jennifer McWain (delete), Joelle Nolan (delete),
Kathryn A Mahar (continue) and Durlin E Lunt Jr (add)
Sweep Account – ICS – #77508066 – General Ledger account# 10135
Signatories: Jennifer McWain (delete), Joelle Nolan (delete),
Kathryn A Mahar (continue) and Durlin E Lunt Jr (add)
MDES Account – #81501610 – General Ledger account # 10112
Signatories: Jennifer McWain (delete), Joelle Nolan (delete),
Kathryn A Mahar (continue) and Durlin E Lunt Jr (add)
DEP Project Account – #81507511 – General Ledger account #10117
Signatories: Jennifer McWain (delete), Joelle Nolan (delete),
Kathryn A Mahar (continue) and Durlin E Lunt Jr (add)
Safe Deposit Box - #248 (new)
Signatories: Durlin E Lunt Jr, Kathryn A Mahar, Claire Woolfolk,
Jennifer McWain and Margaret Porter
Custodial Money Bag - #1913
Signatories: Durlin E Lunt Jr, Kathryn A Mahar, Lisa Young, Claire Woolfolk,
Jennifer McWain and Margaret Porter
Night Deposit Money Bags - #1980, #1876, #1884
Signatories: Durlin E Lunt Jr, Kathryn A Mahar, Lisa Young, Claire Woolfolk,
Jennifer McWain and Margaret Porter
VISA Cards – Account #4798-5100-4312 _ _ _ _
Signatories: Durlin Lunt (continue), Joelle Nolan (delete), Tony Smith (continue),
Michael Bender (continue), James Willis (continue), John LeMoine (continue),
Kyle Avila (continue), Kim Keene (continue), Kathryn A Mahar (continue),
Benjamin Jacobs (continue) and Claire Woolfolk (add)
Camden National Bank
General Business Contacts:
Kathryn A Mahar (delete)
Online Access:
Kathryn A Mahar (delete)
General Fund Checking – #97078723 – General Ledger account # 10120
Signatories: Jennifer McWain (delete), Joelle Nolan (delete) and
Kathryn A Mahar (delete)
Sweep Account – #650666274 – General Ledger account # 10120
Signatories: Joelle Nolan (delete) and Kathryn A Mahar (delete)
The First
General Business Contacts:
Kathryn A Mahar (delete)
Online Access:
Kathryn A Mahar (delete)
General Fund Checking – #85145443 – General Ledger account # 10130
Signatories: Jennifer McWain (delete), Joelle Nolan (delete) and
Kathryn A Mahar (delete)
Safety Deposit Box – #37
Signatories: Joelle Nolan (delete), Jennifer McWain (delete), Claire Woolfolk (delete) and Kathryn A Mahar (delete)
Acadia Trust
General Business Contacts:
Durlin E Lunt Jr (delete) and Kathryn A Mahar (delete)
Online Access:
Durlin E Lunt Jr (delete) and Kathryn A Mahar (delete)
Investment Account – #45-3153 – General Ledger account # 11110
Signatories: Durlin E Lunt Jr (delete) and Kathryn A Mahar (delete)
Electronic Statements:
All Investment Committee Members (delete)
First Advisors
General Business Contacts:
Durlin E Lunt Jr (new) and Kathryn A Mahar (new)
Online Access:
Durlin E Lunt Jr (new) and Kathryn A Mahar (new)
Investment Account – #40391002643 – General Ledger account # 11110
Signatories: Durlin E Lunt Jr (new) and Kathryn A Mahar (new)
Electronic Statements:
All Investment Committee Members (new)