Selectmen Meeting Minutes

Town of Mount Desert

Board of Selectmen

Regular Meeting

Monday, April 3, 2017

Location: Meeting Room, Town Hall, Northeast Harbor

Present were:  Chairman Macauley and Selectmen Dudman, Hart, and Beck.

Town Manager Durlin Lunt, Treasurer Kathy Mahar, Police Chief Willis, Ambulance Attendant Basil Mahaney, Town Clerk Claire Woolfolk, Fire Chief Mike Bender, and members of the public.

I.      Call to order at 6:30 p.m.

Chairman Macauley called the meeting to order.

II.     Public Hearing(s)

a.      Special Amusement Permit Renewal Asti-Kim/DBA Asticou Inn

b.      Post Public Hearing:  Special Amusement Permit Renewal Application Approval – Asti-Kim/DBA Asticou Inn

Chairman Macauley opened the Public Hearing.  There were no comments from the Public.  Chairman Macauley closed the Public Hearing.  

MOTION:  Selectman Hart moved, with Selectman Dudman seconding, to approve the Special Amusement Permit Renewal Application for Asti-Kim/DBA Asticou Inn.  Motion approved 4-0.

III.    Minutes

a.      Approval of Minutes from March 13, 2017 meeting

MOTION:  Selectman Dudman moved, with Selectman Hart seconding, to approve the Minutes as presented.  Motion approved 4-0.

b.      Approval of Minutes from March 20, 2017 meeting

MOTION:  Selectman Beck moved, with Selectman Hart seconding, to approve the Minutes as presented.  Motion approved 4-0.

IV.     Appointments/Recognitions/Resignations

a.      Appointment of Thomas Savage to the Warrant Committee

MOTION:  Selectman Dudman moved, with Selectman Hart seconding, to approve the appointment of Thomas Savage to the Warrant Committee.  Motion approved 4-0.

b.      Accept Resignation, with regret, of Kody Croan from the Mount Desert Fire Department

MOTION:  Selectman Hart moved, with Selectman Dudman seconding, to accept with regret and appreciation for his service, Kody Croan from the Mount Desert Fire Department.  Motion approved 4-0.

V.      Consent Agenda

a.      League of Towns minutes from March 28, 2017 meeting

MOTION:  Selectman Hart moved, with Selectman Beck seconding, to approve the Consent Agenda as presented.  Motion approved 4-0.

VI.     Selectman’s Reports

There were none.

VII.     Old Business

A.      Finalize and Sign Warrant for Annual Town Meeting May 1 & 2, 2017

Town Manager Lunt noted that the stated figure in Article 57, Marina Property Fund, would change to $667,923.00.  This was due to a shift of funds out of the Operational Budget.  

Town Clerk Woolfolk pointed out other changes to the Warrant as well.  Articles 28, 30, and 33 have been revised since the last review.

MOTION:  Selectman Dudman moved, with Selectman Hart seconding, to accept the Warrant as amended in Articles 28, 30, 33, and 57.  Motion approved 4-0.

VIII.   New Business

a.      Presentation and Review of the FY 2015-2016 Audit by James W. Wadman, CPA

James Wadman presented the Audit to the Board.  

Mr. Wadman noted that this year there were no Management Comments; everything was closed and ready for the auditors.  

The financial positions of the past three years were included.  This year the Town has ended in good financial position, with a surplus of $2,479,562.00, which is 16% of the year’s expenditures, up from 10.7% last year.

Mr. Wadman pointed out several financial statements throughout the audit.  Regarding the Independent Auditor’s Report it notes that the auditor deems the audit to be a fair review of the past year.  

Mr. Wadman reviewed the financial statements, pointing out the different parts of the audit.  Notes follow the financial statements.  A quick explanation of the employee benefits was given and pension plans.  Estimates on various return rates were included to show what the potential differences can be.  

A quick review of the department budgets was presented, followed by the CIP funds and reserves.  

The Board praised the auditors and Town employees for their hard work and the timely submittal of the audit.  

b.      Asti-Kim Corporation/DBA Asticou Inn Request for Liquor License Renewal

MOTION:  Selectman Hart moved, with Selectman Beck seconding, to approve the Request for Liquor License Renewal by Asti-Kim Corporation/DBA Asticou Inn.  Motion approved 4-0.

c.      Katherine M. Conley/DBA Lighthouse Inn and Restaurant Request for Liquor License Renewal

MOTION:  Selectman Dudman moved, with Selectman Hart seconding, to approve the Request for a Liquor License Renewal by Katherine M. Conley/DBA Lighthouse Inn.  Motion approved 4-0.

d.      Journeys End Inc./DBA The Docksider Request for Liquor License Renewal

MOTION:  Selectman Hart moved, with Selectman Dudman seconding, to approve the Request for Liquor License Renewal for Journeys End Inc./DBA The Docksider.  Motion approved 4-0.

e.      Eden Farmer’s Market Public Space Special Event Application – Northeast Harbor Village Green; Thursdays 9am – noon from June 15 – September 7, 2017

MOTION:  Selectman Dudman moved, with Selectman Hart seconding, to approve the Public Space Special Event Application for the Eden Farmer’s Market as presented.  Motion approved 4-0.

f.      Authorize the release of $6,436.00 from Fire Equipment Reserve account #4040300-24407 to pay Ferrara Fire Apparatus for change orders incurred during a pre-construction meeting

Chief Bender noted change orders are typical as fire trucks are engineered and built.

MOTION:  Selectman Hart moved, with Selectman Beck seconding, to approve the release of $6,436.00 from the Fire Equipment Reserve account #4040300-24407 to pay Ferrara Fire Apparatus for change orders as presented.  Motion approved 4-0.

g.      Request transfer of funds of $20,000 Police Security Detail Account #2140170-40445 to the Police Equipment Reserve Account #4040100-24405 (for administrative services)

Chief Willis noted the amount is a balance left in the account from past events.

MOTION:  Selectman Hart moved, with Selectman Dudman seconding, to approve the transfer of funds of $20,000 Police Security Detail Account #2140170-40445 to the Police Equipment Reserve Account #404011-24405 as presented.  Motion approved 4-0.

h.      Request transfer of funds of $7,155.04 Police Outside Detail Account #2140175 to the Police Equipment Reserve Account #4040100-24405 (for future uses in Capital Improvement Plan)

MOTION:  Selectman Hart moved, with Selectman Beck seconding, approval of a transfer of funds of $7,155.04 Police Outside Detail Account #2140175 to the Police Equipment Reserve Account #404011-24405 as presented.  Motion approved 4-0.

i.      Request that at the end of each Fiscal Year, the audited balance of unallocated revenue funds from the Police Outside Detail Account #2140175 transfer to the Police Equipment Reserve Account #4040100-24405

Chief Willis explained this motion will make the process of transferring funds automatic, rather than having to be requested and approved each year.  The revenue comes from the difference between what officers receive and what the Town charges for security detail.

MOTION:  Selectman Hart moved, with Selectman Dudman seconding, to approve the audited balance of unallocated revenue funds from the Police Outside Detail Account #2140175 transfer to the Police Equipment Reserve Account #4040100-24405 as presented.  Motion approved 4-0.

j.      Request for Sargeant Drive Road Closing on Saturday August 26 from 9:00am – 10:30am for the Northeast Harbor Road Race and Walk event

MOTION:  Selectman Dudman moved, with Selectman Beck seconding, to approve the request for the Sargeant Drive Road Closing as presented.  Motion approved 4-0.

Selectman Hart praised the representatives of the road race for their attendance of the meeting.

k.      Treasurer’s recommendation for the appropriation of an additional $100,000.00 of Surplus Funds from Undesignated Fund Balance to reduce the 2017-2018 Tax Commitment

Treasurer Mahar noted the appropriation comes from money borrowed for capital projects being returned.  Taking the $100,000 will keep the tax commitment close to level.  $300,000.00 has already been approved.

Treasurer Mahar noted the amendment must be voted on at the Town Meeting.  

MOTION:  Selectman Hart moved, with Selectman Dudman seconding, to recommend approval for the appropriation of an additional $100,000.00 of Surplus Funds from Undesignated Fund Balance to reduce the 2017-2018 Tax Commitment.  Motion approved 4-0.  

IX.     Other Business

A.      Such other business as may be legally conducted

There was no other business presented.

X.      Treasurer’s Warrants

A.      Approve & Sign Treasurer’s Warrant AP 1758 in the amount of $585,846.00

B.      Approve Signed Treasurer’s Payroll, State Fees, & PR Benefit Warrants AP1756, AP1757, and PR1722 in the amounts of $2,968.80, $62,660.16, and $95,601.58, respectively

C.      Acknowledge Treasurer’s School Board AP/Payroll Warrants 2 in the amount of $88,013.95

MOTION:  Selectman Hart moved, with Selectman Dudman seconding, to approve and sign Treasurer’s Warrant AP 1758 in the amount of $585,846.00, approve signed Treasurer’s Payroll, State Fees, and PR Benefit Warrants AP1756, AP1757, and PR1722 in the amounts of $2,968.80, $62,660.16, and $95,601.58, respectively, and acknowledge Treasurer’s School Board AP/Payroll Warrant 2 in the amount of $88,013.95 as presented.  Motion approved 4-0.

Adjournment

MOTION:  Selectman Dudman moved, with Selectman Hart seconding, to adjourn the meeting.  Motion approved 4-0.

Meeting adjourned at 7:08 PM.

Respectfully Submitted,

Matt Hart, Secretary