Selectmen Meeting Minutes
Meeting date:
Monday, October 3, 2016
Town of Mount Desert
Board of Selectmen
Meeting Minutes
Monday, October 3, 2016
A meeting of the Board of Selectmen was held this date in the Meeting Room, Town Hall, Northeast Harbor, Maine.
Those present included: Chairman John Macauley; Selectmen Martha Dudman, and Matt Hart; staff members Town Manager Durlin Lunt, Harbormaster John Lemoine, Fire Chief Mike Bender, Public Works Director Tony Smith, Treasurer Kathi Mahar, , Town Clerk Claire Woolfolk; and members of the public. Selectmen Reilly and Shubert, excused.
I. Call to order at 6:30 p.m.
Chairman Macauley called the meeting to order at 6:30 p.m.
II. Public Hearing(s)
None Scheduled
III. Minutes
- Approval of minutes from September 19, 2016 meeting.
MOTION: Selectman Dudman moved, seconded by Selectman Hart, to approve the minutes from the September 19, 2016. The vote was in favor, 3-0
IV. Appointments/Recognitions/Resignations
- Accept Resignation with regret and many thanks of Margaret K. Porter as Tax Collector, Assistant Clerk and Customer Service Representative effective October 7, 2016
MOTION: Selectman Dudman moved, seconded by Selectman Hart, to accept the Resignation with deep regrets of Margaret K. Porter. The vote was in favor, 3-0.
- TOMD Annual Town Report Receives “Superior Award” (Second Place) in the2016 MMA Report Competition
The Selectmen acknowledged the efforts of the Town staff and congratulated them on receiving an award for several consecutive years for the Annual Town Report.
- Confirm appointment of Kate Joseph as Part Time (on-call) Firefighter effective immediately, at a starting pay of $13.25 an hour
MOTION: Selectman Hart moved, seconded by Selectman Dudman, to appoint Kate Joseph as Part Time (on-call) Firefighter effective immediately, at a starting pay of $13.25 an hour. The vote was in favor, 3-0.
V. Consent Agenda (These items are considered routine, and therefore, may be passed by the Selectmen in one blanket motion. Board members may remove any item for discussion by requesting such action prior to consideration of that portion of the agenda.)
- Department Reports: Public Works
- Letter to Mount Desert Planning Board from Peter Aylen regarding the quarrying in Hall Quarry.
- Letter to Board of Selectmen from Fran Leyman regarding the quarrying in Hall Quarry.
- Thank you note from the Neighborhood House for their annual appropriation.
MOTION: Selectman Dudman moved, seconded by Selectman Hart, to accept the Consent Agenda as presented. The vote was in favor, 3-0.
VI. Selectmen’s Reports
- Chairman Macauley thanked Public Works Director Smith for the installation of the basketball hoop at the Otter Creek playground.
- Selectman Dudman requested that the League of Towns become involved in improving the cell service island wide, including within the National Park. She was encouraged by Town Manager Lunt to submit a letter to the League of Towns.
VII. Old Business
Planting of a Tree in front of the Seal Harbor Comfort Station to Honor Paul Freemont-Smith Jr. for his many years of service on the Seal Harbor VIS
MOTION: Selectman Hart moved, seconded by Selectman Dudman, to approve the VIS application for planting of a tree in front of the Seal Harbor Comfort Station to honor Paul Freemont-Smith Jr. for his many years of service on the Seal Harbor VIS. The vote was in favor, 3-0.
VIII. New Business
A. Carryovers from FY 2015-2016 to FY 2016-2017
It was noted that the carry overs are $65,000 more than last year.~ Treasurer Mahar explained that the carryovers will reduce the surplus that goes into fund balance and possibly increase the tax burden by reducing the amount that goes into surplus.
Also, the Town Clerk and Economic Development will have carryovers on the next meeting agenda.
Town Manager Lunt stated that he was proud of the Department Head budgets further stating that their budgets are a reflection of what is really needed and that they do a good job for the Town.
MOTION: Selectman Dudman moved, seconded by Selectman Hart, to approve the Carryovers from FY 2015-2016 to FY 2016-2017 as presented. The vote was in favor, 3-0.
- Request from tax payer for Tax Club exemption.
MOTION: Selectman Dudman moved, seconded by Selectman Hart, to approve the request from tax payer for the Tax Club exemption. The vote was in favor, 3-0.
- Such other business as may be legally conducted
Due to the resignation of Customer Service Representative, Margaret K. Porter, the Town Clerk has requested that the Board approve the following staffing items while a search for a replacement is conducted and the training is completed:
- That Margaret Porter continues to perform the duties of Motor Vehicle Agent on a weekly basis included but not limited to the weekly motor vehicle report. Payment for these duties would come from the Clerical Office account number 1220110-51140 at $21.20 per hour.
MOTION: Selectman Hart moved, seconded by Selectman Dudman, to have Margaret Porter to continue to perform the duties of Motor Vehicle Agent on a weekly basis, including but not limited to the weekly motor vehicle report. Payment for these duties would come from the Clerical Office account number 1220110-51140 at $21.20 per hour. The vote was in favor, 3-0.
- Confirm Appointment of Joelle Nolan as Temporary Fill-in as Customer Service Representative on an as needed basis to be paid from the Clerical Office account number 1220110-51140 at $25.00/hr
MOTION: Selectman Hart moved, seconded by Selectman Dudman, to confirm Joelle Nolan as Temporary Fill-in as Customer Service Representative on an as needed basis to be paid from the Clerical Office account number 1220110-51140 at $25.00/hr. The vote was in favor, 3-0.
IX. Treasurer’s Warrants
- Approve & Sign Treasurer’s Warrant AP1719 in the amount of $284,059.15
Approve Signed Treasurer’s Payroll, State Fees, & PR Benefit Warrants AP1717 and AP1718 in the amounts of $6,615.79, $4,647.95 and PR1706 and PR1707 in the amounts of $93,881.52 and $726.86 respectively
Acknowledge Treasurer’s School Board AP/Payroll Warrant(s) 5 and 7 in the amount of $66,864.62 and $163,753.91.
MOTION: Selectman Hart moved, seconded by Selectman Dudman, to approve, sign, and acknowledge Treasurer’s Warrants A – B totaling $389,931.27. The vote was in favor, 3-0
The Selectman acknowledged Treasurer’s Warrants C totaling $230,618.53. No motion made/vote was taken as Chairman Macauley recused himself – no quorum.
X. Executive Session
None Scheduled
XI. Adjournment
MOTION: At 6:45 p.m., Selectman Hart moved, seconded by Selectman Dudman, to adjourn the meeting. The vote was in favor, 3-0.
Respectfully submitted,
Matthew J. Hart, Secretary